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To enable the plugin, you will need to create an OAuth app in Zoom Marketplace, and set the App ID and Client Secret in the Zoom Virtualmeeting plugin settings.

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Note

Update 2024

In March 2024,

Zoom

introduced a new "Granular Scopes"

API

to replace its previous model, now called "Classic Scopes". This was a breaking change for Totara's Virtualmeeting integration, and we are working on a fix. We have provided some instructions for creating new meetings manually in the mean time until the new plugin is available - see the section "Manual meeting setup" for details.

N.B.: Apps using the Classic Scopes (created before March 2024) will continue to function until they are deprecated by Zoom. A date for this deprecation has not been announced at time of writing.

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Limitations

There are a few limitations to the Zoom API and, consequently, to the Zoom Meeting plugin:

  1. The Create Meeting API can be used a maximum of 100 times per user in a 24 hour period. This means that a user can only assign a Zoom virtual meeting room to 100 seminar sessions per day, before those assignments will start to fail virtual meeting creation.

  2. The Update Meeting API can be used a maximum of 100 times per user in a 24 hour period. This means that a user can only edit 100 seminar sessions with a Zoom virtual meeting room assigned per day, before those sessions will start to fail virtual meeting update.

  3. Private Zoom apps can only be used by other users in the same account. If your use case requires trainers to schedule Zoom Meetings using a different company account, you will either need to publish your app to the Zoom Marketplace, or start the publishing process and request access for one or more specific accounts.

  4. Capacity of Zoom rooms is limited by user licence type. Pro accounts are limited to 100 participants.

Please note that if virtual meeting creation/update fails due to rate limits the user can wait 24 hours, edit the seminar event, and click Save changes (without making any changes) to retry any pending virtual meeting operations.

Manual meeting setup

Event creation

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  1. Log in to Zoom and delete the meeting.

  2. Log in to Totara and cancel the event.

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Requirements

To set up the Zoom Meeting Virtualmeeting plugin you will need to meet the following requirements:

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